7 Best Free Inventory Management Apps to Try in 2025

Smart business owners know that inventory errors can hurt cash flow and eventually lead to financial losses. Whether you're running a retail, distribution, or manufacturing business, relying on outdated manual systems like Excel spreadsheets is no longer sufficient—it may even hold your business back.

To streamline your inventory process, you need an inventory app that can track stock movement in real-time, reduce human error, and provide full visibility to both operational and finance teams.

Below are 7 of the best inventory management apps you should consider in 2025, suitable for businesses of all sizes—from SMEs to larger enterprises.

1. Paper.id

Source: Paper.id

The first recommendation is Paper.id. This app offers a fully integrated inventory system that connects directly to invoicing, digital payments, and financial reporting—all updated automatically with every transaction.

Every incoming or outgoing product via invoice automatically updates the stock levels and inventory value in real time. With accurate and well-organized reports, you can make better business decisions and avoid operational losses.

If you manage multiple warehouses, you can monitor everything from a single dashboard—super convenient. Paper.id is ideal for distribution, retail, and light manufacturing businesses that need detailed inventory tracking.

Best of all, this feature is available for free. Give it a try by clicking here!

Read More: First In First Out: A Stock Management Method to Reduce Waste in the Food Business

2. Jubelio

Jubelio is known as an omnichannel system that combines inventory management, marketplace sales, and shipping. It’s ideal for retail businesses active on Tokopedia, Shopee, and physical stores.

The system allows automatic stock synchronization across all channels. However, its accounting and finance control features are still limited, so users who want integrated inventory and financial reports may need additional integration.

3. HashMicro

HashMicro offers an inventory system as part of its broader ERP suite. Features include barcode tracking, multi-warehouse management, and expiry date reminders—perfect for businesses with complex needs.

HashMicro is best suited for manufacturing, F&B, or pharmaceutical companies. However, its high implementation cost and technical setup make it less ideal for businesses seeking quick onboarding or just starting their digital transformation.

4. DealPOS

DealPOS is commonly used in the retail sector, such as fashion and electronics stores. It connects directly to the POS system, so every transaction automatically updates stock levels.

Daily sales reports and product performance insights are presented on an easy-to-use dashboard. However, it’s less suited for businesses with large warehouses or complex purchasing processes across branches.

Read more: 9 Ways to Create Inventory Reports for Restaurants and Culinary Businesses

5. iREAP POS Pro

iREAP POS Pro is a lightweight, Android-based inventory app ideal for small businesses. Stock in and out can be recorded via mobile, and reports can be downloaded straight from your phone.

It’s perfect for small shops, cellphone counters, or convenience stores. The downside? It doesn’t support multi-warehouse inventory control or comprehensive accounting integration.

6. EQUIP

EQUIP is a modular version of HashMicro, allowing you to purchase just the inventory module. It includes location-based stock tracking, restock notifications, and detailed inventory reports.

Like other ERP systems, EQUIP requires initial setup and training, making it more suitable for companies with IT support or trained administrative staff.

7. Moka POS

Moka POS offers simple inventory features tailored for cafes, restaurants, and small retail outlets. Each sale automatically deducts stock from the system. It’s user-friendly and fully integrated with the POS.

However, for more advanced needs like SKU tracking, multi-warehouse control, or financial report integration, Moka’s inventory features are still limited.

That wraps up our list of top inventory apps for businesses in 2025.

Read more: Stock Opname: Definition, Benefits, Common Mistakes, and How to Avoid

If you're looking for a system that automates inventory, links directly to financial reporting, and adapts to various business models, Paper.id is a solid choice. Its inventory module is directly connected to purchasing, sales, and accounting—eliminating the need for double entry and minimizing stock discrepancies.

Meanwhile, platforms like Jubelio and DealPOS are great for retail businesses, while HashMicro is better suited for larger companies ready to invest in a full ERP system.

So, which one fits your business best?

This article is a collaboration between Paper.id and ESB.id