Want to Submit a Price to a Client? Here's an Example of an Effective Individual Price Quote Letter

For those of you who want to offer products or services, quotation letter is the main key in negotiations. 

This letter can make clients trust you more and consider your offer seriously. 

If the letter is written carelessly, the client may be hesitant to continue working together. 

Many people are still confused about how to make it sample price offer letter effective. 

Especially if the business is still new, you definitely need examples that can be used straight away. 

So, in this article, you will learn how to organize an example of an individual price offer letter which is clear, interesting, and can increase the chances of closing.

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What is a Price Offer Letter?

Source: Freepik

Before we get into the examples, let's first discuss the basics. Quotation letter is an official document that contains details of the price of a product or service offered to potential customers. 

Usually, this letter is sent to clients or prospective buyers before the transaction occurs. 

In the business world, this letter is very important because it can help clarify prices, product details, and purchasing terms and conditions. 

Besides that, goods price offer letters can also be used to build trust with clients. 

So, you also need to know that there are several important components in this offer letter.

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Important Components in an Individual Quote Letter

Now, let's discuss the important components. So, to be more effective, make sure your letter has the following components:

1. Letterhead (if any)

If you have your own business or company, use letterhead to make it look more professional.

2. Date & Letter Number

This section is important for documentation and archives, so don't forget to include it.

3. Recipient Data

Write down the recipient's name and contact clearly so that there are no errors in delivery.

4. Opening Greetings

Give a polite and professional greeting, such as "Dear Mr/Mrs [Client Name]".

5. Contents of the Letter (Offer Details)

This section includes price details, product or service specifications, minimum order quantity, and other conditions.

6. Covers & Contacts

End the letter with a persuasive sentence so that the client is interested in continuing to the next stage. Don't forget to add a contact who can be contacted.

Example of an individual price offer letter

Next, we discuss examples of price offer letters. ATo make it easier to understand the shape, here are some sample price offer letter by type:

1) Example of a Project Price Offer Letter

Source: Homecare 24

This letter is usually used in project tender offers, such as procurement goods or services for large companies.

2) Example of a Goods Price Offer Letter

Sumber: Majoo

Used to propose prices for certain products to clients or companies other things, for example food products, clothing or electronic devices.

3) Example of a Service Price Offer Letter

Source: Appsensi

This letter is commonly used by service providers such as repair services, consulting, or outsourcing of labor.

4) Example of a Building Contract Price Offer Letter

Source: Scribd

 

Usually made by contractors or builders to offer prices contract construction of houses, buildings or renovations.

How to Write a Professional Price Quote Letter

Well, the procedure for making it shouldn't be haphazard, OK? The goal is to be more effective and look professional. 

Therefore, let's look at the steps in compiling it example of individual price offer letter or company:

1. Write the title of the letter clearly

The title of the letter should reflect the content of the document. 

Usually, it is written in the "Things" section, for example: Subject: Price Offer for Website Creation Services. 

Or, you can also write it on letterhead with a larger font size to make it more striking.

2. Include information on the recipient of the letter

Make sure you write down the name, address, email and telephone number of the recipient of the letter. 

This helps get messages to the right people and shows politeness and professionalism.

3. Include the Sender's Identity

If you are sending on behalf of a company, write down the company name, office address, telephone number, business email, and other contacts.

4. Write the date and place where the letter was written

This section is important as a historical and administrative record. Recipients can see when the letter was sent and use it as a reference if they want to follow up on the offer.

5. Use a Catchy Opening Sentence

Before going into the details of the offer, briefly introduce your company or business. For example, explain the business field, specialization, or added value offered.

6. Explain the description of the goods or services offered

This section is the essence of the offer letter. Explain the details of the products or services offered, such as:

• Type of product or service
• Key specifications or features
• The benefits that will be received by the customer

7. Include the price and terms of offer

As the core of the letter, the price must be stated clearly. It can be in table or list form, depending on the most appropriate format. 

Apart from price, also include information such as:

• Minimum order or order quantity
• Delivery time
• Payment method
• Additional fees if any
• Warranty or after-sales service provisions

8. Add a Persuasive Closing Sentence

Invite the recipient of the letter to contact you immediately. For example: "If you are interested, please contact us via the contact listed to discuss further. 

We are ready to provide the best service for you." Don't forget to include a thank you note for your time and attention.

9. Attachments (Optional)

If necessary, add attachments such as product catalogues, brochures, or images as supporting information.

10. Put your signature and name clearly

Finally, the letter must be signed by the responsible party, be it the business owner, manager or company director. 

If sent digitally, use a valid electronic signature.

Tips for making your price offer letter attract the client's attention

Lastly, band goods price offer letter you are more attractive and convincing, follow these tips:

1. Use Clear & Professional Language

Avoid using ambiguous words. This letter must be straight to the point without being long-winded.

2. Include Complete Details

Don't just list the price, but also explain the advantages of the product or service you offer.

3. Create a Neat & Easy to Read Appearance

Use table format if necessary, so that it is easier for clients to see and understand.

4. Add Special Offers

For example, discounts for purchases over a certain amount or free additional services.

5. Give a clear call to action

Don't forget to invite clients to contact you immediately. It could be something like "Call us now to get the best offer!"

Conclusion

Creating an example of an individual price offer letter being effective is actually not difficult. 

The important thing is, you have to pay attention to the clear structure, language and price details. 

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Hope this article was helpful!